Implemented May 2024 – Policy updated July 2025
Protocols for taking Club Waka away to events.
These are set guidelines for teams wanting to take our club waka to events. This ensures that there is a check done by a Club Race Co-ordinator and/or a Team manager prior to the waka and equipment for the waka, leaving the compound. A check will be done again when the waka and equipment is returned to ensure it comes back in the same condition.
Procedure for hiring Waka for a racing event:
- All waka must be booked online through the Club Booking Officer.
- Once this is cleared, the team manager will be the port of call for all communication, checking of waka and gear. It will be the Team manager’s responsibility to ensure that the waka and gear is secure while away, and that it is returned in the same condition prior to leaving the compound.
- All waka must be washed thoroughly by the team prior to leaving the compound. This is to ensure that there is no unwanted organic matter that will be harmful in other waters.
- The skirts, hoops, bailers, ropes and any other equipment that is required is to be checked by the Team manager.
- A $25 per paddler insurance fee is paid by all team members prior to the club waka leaving the compound. Total is $150 per W6 team, $75 per W3 team, $50 per W2 and $25 for W1. This is additional to any race fees. One insurance fee per paddler per event, so those paddling in more than one race don’t pay twice.
Return of the Waka and Club equipment.
- The team manager and/or club race co-ordinator will ensure a return check is done.
- All waka they must be cleaned, checked, re-lashed and put back in the compound upon their return (or within 24 hours).
- Skirts are to be washed and dried and returned in their carry bag.
- All ropes are to be washed and dried.
- Skirts, ropes, hoops and bailers, must be returned to the shed.
Waka are not to be returned and left on the trailer at the compound (unless otherwise organised). A check must be done, then all gear returned to the Club Shed.
Any damage to the waka or loss of equipment must be reported to the Committee. This will be dealt with by the Club committee and the Team manager.